[District 1, Ho Chi Minh City] GENERAL ASSISTANT

Job Description

Assistance in management and organization of office operations
To oversees daily operations to ensure a smooth working environment, including:
Managing meeting schedules;
Coordinating and arranging meeting rooms;
Handling correspondence;
Printing documents; ensuring the sufficient supply of relevant facilities for the stable operation (e.g. printers, office supplies, drinking water); and handling any unexpected issues that arise.
Maintenance of records and databases
To manage sensitive information and maintain databases, records, documents, contracts, and other company-related paperwork in order to ensure the accuracy, security, and confidentiality of all data. This involves creating new files, updating existing ones, and ensuring that all documentation is stored properly.
Housekeeping and personal supporting
To ensure that the workspace is clean and orderly is another responsibility. This may involve basic cleaning tasks and/or coordinating with cleaning services.
To handle or report maintenance issues within the facility, such as broken equipment or other facility-related concerns, with the landlord and/or suppliers.
To give personal support to the personnel (mainly at management level), including food ordering, accommodation and ticket booking and arrangement, arrangement of personal luggage and stuffs, and other personal support that may be required from time to time.
Communication and Coordination
To assist in recruitment processes, drafting employment contracts, and managing exit agreements. The administrator maintains employee records, oversees benefits, adjust payroll, and handles matters related to insurance, labour and personal income tax.
Other supports
With the guidance from the senior staffs:
To help with the initial approach and follow-up communication in M&A sourcing (including researching information, sending standard emails and making cold calls).
To assist in managing budgets, track expenses, and process invoices of the company (including communicating internally and with external stakeholders).

Requirements

Minimum of 2 years of general assistant or administrative experience;
College degree or higher;
Understand the management process and administrative procedures of the company.
Good skills in MS office.
Effective time management skills.
Good at English in speaking and writing.
Ability to organize and arrange work scientifically.
Careful, meticulous, accurate in work.
Friendly, polite and helpful.
Eager to learn, detail oriented and supportive attitude.
Be able to work independently as well as teamwork.

Benefits & Contact

Attractive salary and benefits, international, fun and professional working environment;
Paid leave (12 days/year);
An open and honest culture where people are valued, treated fairly and trusted and empowered;
Government social, health and unemployment insurance;
Flexible working hours, we work 40 hours per week (Monday-Friday).

Ứng viên quan tâm vui lòng gửi CV ứng tuyển online hoặc gửi về email sau. Vì số lượng hồ sơ gửi về khá lớn nên chúng tôi chỉ liên hệ với những hồ sơ đạt yêu cầu. Rất mong ứng viên thông cảm.
Email: katherine@hitsuji-vn.com
Phone: 0974 689 370

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Job Information

Job Title :

[District 1, Ho Chi Minh City] GENERAL ASSISTANT

Industry:

Admin/ Secretary,

Reference:

Location :

District 1, Ho Chi Minh City

Salary:

Negotiate

Contact details:

katherine@hitsuji-vn.com

Date posted:

06/12/2024

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